ZENTARIAS TECHNOLOGIES LLC
BIOMETRIC SERVICES ADDENDUM
Preamble
Zentarias Technologies LLC ("Zentarias") offers certain features and capabilities within its fleet management platform that involve the collection, processing, or use of biometric data — such as facial recognition or identity-matching technology — to support driver verification, safety monitoring, and related operational functions (collectively, the "Biometric Services").
Because the collection and processing of biometric data is subject to a complex and evolving body of federal, state, and local law in the United States — including laws that impose strict consent, notice, retention, and destruction requirements — this Addendum establishes the specific terms and conditions that govern Customer's use of Biometric Services and the obligations Customer must fulfill to ensure lawful and responsible use of such capabilities.
This Addendum supplements and is incorporated into the Zentarias Agreement. In the event of a conflict between this Addendum and the Agreement, this Addendum shall control with respect to matters relating to Biometric Services. Customer's activation or use of any Biometric Service constitutes acceptance of all terms set forth herein.
1. ADDITIONAL DEFINITIONS
The following definitions apply specifically to this Addendum and supplement the definitions set forth in the Agreement:
2. ADDITIONAL TERMS GOVERNING BIOMETRIC DATA
Because the Biometric Laws may apply to Customer's use of Biometric Services, and to the extent Customer elects to activate or use Biometric Services as part of the Zentarias platform, Customer agrees to comply fully with all applicable Biometric Laws and with the terms set forth in this Section 2.
2.1 Biometric User Notice and Consent
Prior to activating Biometric Services with respect to any Biometric User, Customer shall provide clear, conspicuous, and legally sufficient written notice to each Biometric User and shall obtain, document, and retain appropriate consents and/or releases as required by all applicable Biometric Laws. At a minimum, each notice must inform the Biometric User in writing that their Biometric Data is being collected, state the specific purpose and the retention period, and obtain a signed written authorization expressly permitting the Authorized Persons to collect, store, use, share, and disclose that Biometric User's Biometric Data.
2.2 Biometric Information Policy
Customer shall implement, maintain, and adhere to a written Biometric Information Policy that governs its practices with respect to the collection, capture, receipt, possession, disclosure, dissemination, use, storage, retention, protection, and destruction of Biometric Data. This policy must include a clear retention schedule and specific guidelines for the permanent and irreversible destruction of Biometric Data upon the satisfaction of the retention period or the occurrence of any other triggering event required by applicable Biometric Laws.
2.3 Storage, Transmission, and Protection of Biometric Data
To the extent Customer comes into possession of Biometric Data through its use of the Biometric Services, Customer agrees to store, transmit, and protect such Biometric Data using a reasonable standard of care that is consistent with the requirements of applicable Biometric Laws. Customer shall not share, transfer, disclose, or otherwise make available any Biometric Data to any person or entity other than Authorized Persons, except to the extent expressly authorized by applicable Biometric Laws or by the written consent of the applicable Biometric User.
2.4 Retention and Destruction of Biometric Data
Customer is responsible for ensuring that all Biometric Data is retained and purged in a manner consistent with the requirements of applicable Biometric Laws. Customer shall provide Zentarias with timely written notification upon the termination of a Biometric User's employment, the satisfaction of the purpose for which their Biometric Data was collected, or any other event that triggers the obligation to destroy the Biometric User's Biometric Data. Notifications should be submitted to legal@zentarias.com with the subject line: "Biometric User Offboarding – [Account Name]."
3. THIRD-PARTY BENEFICIARIES
Notwithstanding anything to the contrary in the Agreement or this Addendum, Customer expressly agrees that the Authorized Persons — and each of their respective successors and permitted assigns — are intended third-party beneficiaries of this Addendum. As such, each Authorized Person shall have the independent right to enforce the terms of this Addendum directly against Customer and shall be entitled to seek indemnification from Customer pursuant to Section 5 of this Addendum for any breach of the terms hereof.
4. ADDITIONAL TERMINATION PROVISIONS FOR BIOMETRIC SERVICES
If Zentarias determines, in its sole and reasonable discretion, that Customer has failed or is failing to comply with any applicable law or regulation governing the Biometric Services — including, without limitation, any applicable Biometric Laws or the terms of this Addendum — Zentarias reserves the right to immediately and without prior notice suspend or permanently terminate Customer's access to and use of the Biometric Services.
5. ADDITIONAL INDEMNIFICATION
In addition to any indemnification obligations set forth in the Agreement, Customer shall indemnify, defend, and hold harmless Zentarias Technologies LLC, all other Authorized Persons, and each of their respective affiliates, officers, directors, shareholders, employees, contractors, and agents from and against any and all third-party claims, causes of action, liabilities, damages, losses, costs, and expenses arising out of or related to:
- Customer's failure to provide adequate notice to Biometric Users as required by applicable Biometric Laws or this Addendum
- Customer's failure to obtain, document, or retain legally sufficient consents or releases from Biometric Users
- Customer's failure to implement, maintain, or adhere to a compliant Biometric Information Policy
- Customer's unauthorized disclosure, sharing, or transfer of Biometric Data to any party not authorized under this Addendum
- Customer's failure to timely notify Zentarias of Biometric User offboarding events, resulting in retention of Biometric Data beyond the permissible period
- Any other breach by Customer of its obligations under this Addendum or applicable Biometric Laws
CONTACT INFORMATION
Zentarias Technologies LLC • legal@zentarias.com • www.zentarias.com • Version 1.0 — April 2026
This Addendum is governed by and incorporated into the Zentarias Technologies LLC Terms of Service, subject to the laws of the State of Florida, United States.